Accounts Receivable

The WOODPRO 2000 Accounts Receivable module offers comprehensive features designed to provide management with effective control over the accounts receivable functions of their business. Through a variety of printed reports and inquiry options, valuable information concerning credit management, customer accounts, traders, and sales information can be accessed for review and analysis. These features provide the tools necessary to minimize cash flow, reduce bad debts, monitor trader performance, and enhance customer service.

The Windows format enables the user to view many accounts at once. For speed and ease of use, a customer number, name or contact can be entered directly and the system will automatically scroll to that account. An unlimited number of ship-to addresses can also be maintained for each account.

A wide variety of useful inquiry features can be accessed for each account. This information includes Aged Receivable Inquiry, Collection Notes, Sales Analysis, remarks, and product or price discounts for each customer.

The Credit and Additional tabs in Customer Master Maintenance contain additional information about the customer including: terms, discounts, freight, sales and the account information. For each field, the look up feature enables the user to easily set up and to change the information directly from the file (table) for that field as well as the customer's aged receivable balance at a glance.

Credit Management features can be accessed from the Credit Management section or directly from the Customer master maintenance section. Information critical to the credit granting and monitoring process is contained here, displaying any and all credit remarks for that customer. There is unlimited space for remarks and over time, the diary history which is kept for each customer can be a valuable resource

A variety of credit information for each account including average days to pay, average days late, risk rating, Redbook rating, D&B rating, review dates, etc. are available under the Misc Tab of Credit Management Maintenance. Printed credit reports include customers over credit limit by manager or salesperson, past due date exception report, and customers scheduled for credit review.

The Aged Receivable Inquiry feature displays detailed account balance information. Information displayed can be posted/unposted only. Unpaid invoices or all invoices and payments for the entire period of history are kept for that customer.

A variety of additional information about the customer is available including collection notes/diary, collection letters, and remarks. The Collection Notes feature facilitates the keeping of a detailed collection diary with the following information: called and promised date, amount, date and amount received (updated automatically) and comments. Collection letters can be generated directly here using the word processing software built into the program.